Administration Assistant

Who We Are

With boundless pride in our ancient cultural heritage and ancestral homelands, we exercise our inherent right to self-government, to take the responsibility for the general welfare of our Citizens, and to provide for the good governance of our community, lands and resources. We promote wellness, self-sufficiency, and prosperity in our community through cultural teachings and environmental stewardship, and by building and maintaining an accountable government that motivates, inspires, and provides opportunities for the Vuntut Gwitchin. 

About the Role

The Administrative Assistant provides day-to-day administrative support to the Health, Social Services and Recreation Department. They also coordinate the provision of Social Assistance for the Vuntut Gwitchin First Nation (VGFN) and provide front line reception to clients who are contacting or accessing health and social services. This position also provides secretarial services to the Department Director and Managers. Reporting to the Health, Social & Recreation Director, some of the responsibilities of the position include but are not limited to;

• Front Line Reception – Acts as the primary point of contact for the Department, screens incoming correspondence, phone calls and visitors to determine the nature of the inquiry, exchange information and redirect as necessary. 
• Logistical Support – Coordinates arrangements for program and service activities for the Department. Includes making travel arrangements such as flights and accommodations, and meeting room bookings and required catering and working with IT Technician to confirm accessibility for electronic meetings. 
• Calendar Management – Serves as the ‘gatekeeper’ for the Outlook calendars for the Director and Managers of the Department when reviewing internal and external meeting requests. 
• Social Assistance – Coordinates the Social Assistance Program for VGFN Citizens and other social programs as directed. 
• Financial – Preparation of required cheque requisitions, purchase orders, travel requests/claims, reconciliations, service agreements and funding/contribution agreements for internal approval. 
• File Management – Maintains administrative systems, procedures and records management systems while ensuring confidentiality.

What We Offer

• $36.57/ hour - $54.85/ hour (Based on education and experience)
• Working Hours: 80 hours biweekly.
• 4% Northern Community Remoteness Allowance for employees residing in Old Crow full-time.
• 4% Northern Travel Allowance for employees residing in Old Crow full-time.
• 4 weeks’ vacation to start plus two weeks paid time off over the Christmas season. 
• A very healthy extended benefits package.
• 10 days sick pay per year.
• 10 days paid special/personal leave per year.
• A matched pension plan.
• Subsidized Housing may be available.
• Relocation Allowance.

What You Bring:

• Certificate or diploma in office administration, or an equivalent combination of experience and training.
• Experience performing a range of administrative functions (e.g., coordinating travel, records management, managing correspondence, etc.).  
• Experience providing client service by interacting with the public and responding to inquiries.  
• Ability to organize travel and logistics for staff and events. 
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, OneNote and Outlook) products, Adobe, basic bookkeeping and records management systems.

Supporting you along the way

We believe that a rewarding career is not only good for our employees, but it also leads to better outcomes for our clients, workplace and the community. That’s why we are committed to providing you with a competitive salary, health benefits, and a retirement plan. Beyond compensation, you will have the opportunity to make meaningful connections and work on initiatives that make a real difference in people’s lives.

To Apply:

Please send your resume and a cover letter to: jobs@vgfn.ca

In accordance with the Canadian Human Rights Act (CHRA, Section 16(1)), hiring preference will be given to Vuntut Gwitchin First Nation Citizens. Following this, preference will be extended to Indigenous candidates, and then to those with experience and knowledge of First Nations customs and practices.

While we appreciate all applications, only those selected for further consideration will be contacted.