Administration Assistant

The Administrative Assistant & Enrolment provides administrative and financial support to the Vuntut Gwitchin Government (VGG)Council and executive office. It further collects, manages and retains VGG’s citizen enrollment information. Reporting to the Executive Director, some of the responsibilities of the position include but are not limited to

Administrative – Receives phone calls and visitors to determine the nature of the inquiry, exchange information and redirect as necessary. Orders and maintains required office supplies. Responds to routine verbal and written inquiries from Citizens, staff and other agencies.

Logistical Support – Coordinates arrangements for program and service activities for the Department. Includes making travel arrangements such as flights and accommodations, and meeting room bookings and required catering and working with IT Technician to confirm accessibility for electronic meetings. Working with the Executive Assistant and VGFN Administrative Team, actively participates in organizing key events such as Council meetings, the General Assembly, community meetings and events sponsored by Chief & Council and the Executive Office (Community Update Meetings, Vadzaih Choo Drin, Easter Weekend, Christmas Events and Biennial Gwich’in Gathering).

Enrollment – Coordinates and maintains Citizen enrollment files and genealogy charts as outlined in Chapter 3 of the VGFN Final Agreement. Periodically verifies enrollment data with other Nations to ensure there are no double registrations under modern treaties. Coordinates Enrollment Committee meetings which are held quarterly and holds one retreat per year to review Committee Terms of Reference and activities. Works with the Yukon Enrollment Commission, provides the updated Citizen list for VGFN elections and updates the Government of Yukon and Air North on beneficiary listings as required.

Financial – Preparation of required cheque requisitions, honoraria forms, purchase orders, travel requests/claims, reconciliations, service agreements and funding/contribution agreements for internal approval. Administers VGFN Citizen benefits such as monthly Elder payments.

File Management – Maintains administrative systems, procedures and records management systems while ensuring confidentiality.

To apply for this position, please send your resume and a cover letter to jobs@vgfn.ca  Please include the name of the job you are applying for in the subject line of the email. The cover letter should be addresssed to the Human Resources Director.

In accordance with the Canadian Human Rights Act (CHRA, Section 16(1)), hiring preference will be given to Vuntut Gwitchin First Nation Citizens. Following this, preference will be extended  to Indigenous candidates, and then to those with experience and knowledge of First Nations customs and practices.

While we appreciate all applications, only those selected for further consideration will be contacted.